Administrative Assistant – Bilingual (English/Spanish)

About the role

Join QUALITY CONSULTING GROUP as an Administrative Assistant, supporting a dynamic team in the pharmaceutical, biotech, medical devices, and manufacturing sectors across Puerto Rico and the USA. This full‑time position works standard office hours (8 am‑5 pm) and offers the chance to develop bilingual administrative expertise.

Key responsibilities

• Answer, screen, and direct phone calls; take messages as needed.
• Manage office supplies, maintain stock levels, and oversee filing systems (both physical and digital).
• Handle incoming/outgoing mail, packages, and deliveries.
• Schedule meetings, appointments, and travel arrangements for executives or team members.
• Coordinate conference‑room reservations and prepare meeting materials.
• Draft, proofread, and send professional emails, letters, reports, and presentations.
• Update databases, spreadsheets, and other office‑management tools.
• Assist with organizing company events, conferences, and workshops, including logistics and catering.
• Perform ad‑hoc tasks such as photocopying, scanning, and filing.

Required profile

• Associate degree in a related field.
• Minimum 2 years experience as an administrative assistant or similar role.
• Experience with office systems, scheduling software, and databases.
• Excellent written and verbal communication in English and Spanish.
• Expertise in Excel and proficiency with Microsoft Office Suite.
• Familiarity with AI tools such as ChatGPT and Grammarly.
• Comfortable using standard office equipment (printers, scanners, fax machines).
• Customer‑service oriented and able to work well in a team.
• Available for the standard administrative shift (8 am‑5 pm).

Required skills

• Excel
• Microsoft Office Suite
• ChatGPT (AI assistance)
• Grammarly (AI proofreading)