Senior Administrative Assistant

About the role

CooperVision (CVI) is seeking a Senior Administrative Assistant to provide personalized administrative support to its global leaders. Based in Juana Diaz, Puerto Rico, the role involves handling confidential information, managing complex schedules, and facilitating effective communication across the organization.

Key responsibilities

• Act as a liaison between executives, leadership teams and senior management, maintaining discretion with confidential data.
• Build and maintain strong relationships with internal and external stakeholders.
• Coordinate and anticipate complex calendars, meetings, conferences and travel arrangements, both national and international.
• Prepare and customize correspondence, memorandums, presentations, reports and meeting minutes.
• Manage executive expense reports and ensure accurate, timely processing.
• Serve as primary point of contact for executives with clients and partners, handling inquiries and communications.
• Organize external visits and logistics for executive guests.
• Analyze and improve office systems, procedures, record‑keeping and budgetary requirements.
• Perform reception duties, including call handling and message routing.

Required profile

• Highly detail‑oriented with excellent organizational and time‑management abilities.
• Strong written and verbal communication skills.
• Ability to handle confidential information with integrity.
• Proactive problem‑solver capable of managing multiple priorities.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).