Administrative Assistant – Plant Leader Support

About the role

The Administrative Assistant provides high‑level support to the Plant Leader and the site leadership team of the Puerto Rico Manufacturing Operations. Working in a confidential, fast‑paced environment, you will act as the primary liaison between senior leaders, internal departments, and external partners, ensuring smooth communication and efficient operations.

Key responsibilities

• Manage the Plant Leader’s calendar, schedule meetings, leadership sessions, conferences, and executive visits.
• Prepare and distribute agendas, minutes, reports, presentations, briefs, and other documentation with accuracy and timeliness.
• Coordinate domestic and international travel arrangements, adhering to company travel and expense policies.
• Organize and support internal and external meetings, site events, town halls, audits, and corporate visits, including logistics and post‑event follow‑up.
• Track action items from leadership meetings and audits, ensuring accountability and timely completion.
• Handle confidential operational, financial, and personnel data with the highest level of discretion.
• Utilize AI, digital productivity tools, and automation technologies to improve administrative processes and workflows.
• Facilitate cross‑functional communication to support plant operations and leadership initiatives.
• Process expense reports, purchase orders, invoices, and related financial documentation for the leadership team.

Required profile

• Proven experience supporting senior leaders in a fast‑moving, confidential environment.
• Strong organizational and time‑management abilities.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy in documentation.
• Ability to handle sensitive information in compliance with company policies.

Required skills