Maintenance Assistant

About the role

Trafigura is looking for a Maintenance Assistant in Bayamon who provides administrative, logistical and safety support to the Maintenance Department. The role coordinates procurement processes, controls documentation and supports the terminal's safety reporting on maintenance activities.

Key responsibilities

• Generate and manage purchase orders for maintenance materials and services, request and consolidate vendor quotes, track procurement status and ensure proper OPEX/CAPEX classification.
• Create, update and close maintenance work orders in the CMMS, and keep an archive of maintenance records, certifications, warranties and technical documentation.
• Follow up on pending maintenance services or deliveries from contractors and help organise contractor visits, including access requests, documentation checks and safety onboarding.
• Compile maintenance-related safety data such as corrective actions, equipment failures and safety inspections, and ensure activities are recorded in the terminal's safety reporting systems.
• Support inventory reconciliation of spare parts, tools and consumables, and maintain records of asset tags, equipment inspections and calibration schedules.

Required profile

• Minimum 2 years of administrative experience, preferably in maintenance, logistics or industrial operations.
• Associate degree in Industrial Management, Business Administration, Engineering Technology or equivalent.
• Ability to move between office and field environments, occasionally using PPE and entering controlled operational areas.

Required skills

• Microsoft Office (Excel, Word, Outlook); ERP or CMMS experience (NAV preferred).
• Ability to interpret technical documentation and basic understanding of industrial safety and maintenance processes.
• Written and spoken Spanish and English.
• Detail-oriented, responsible, team-oriented and committed to safety and compliance.