Part-Time Operations Coordinator - Puerto Rico

About the role

A fast-growing marketing and technology firm serving global enterprise clients is hiring a part-time Operations & Office Coordinator in Puerto Rico. The role supports day-to-day business operations, vendor coordination, hiring logistics and internal organisation, and is not a passive admin position: you will track, follow up and make sure things get done. It is a mid-level role with strong growth potential, working closely with leadership, and calls for a high level of ownership, attention to detail and the ability to work with minimal supervision. Candidates must be residents of Puerto Rico; remote work is possible but occasional meetings may be needed on the island.

Key responsibilities

• Coordinate with vendors (CPA, legal, service providers) and ensure follow-ups are completed
• Track tasks, deadlines and dependencies across teams, and maintain structured records and documentation
• Schedule interviews, manage candidate communications, track the candidate pipeline and follow up with hiring managers
• Coordinate event logistics (invites, RSVP tracking, reminders) and support promotion through basic outreach by email and WhatsApp
• Organise files, documents and internal systems, submit a weekly timesheet with a task-level breakdown, and give status updates on completed versus pending work

Required profile

• Must be a resident of Puerto Rico
• Strong attention to detail and reliable follow-through
• Clear written communication and ability to manage several tasks at once
• Comfortable working independently and taking ownership
• Bachelor's degree preferred (Business, Communications or related field); equivalent practical experience is also considered

Required skills

• Nice to have: experience with Google Docs / Sheets
• Nice to have: prior admin, operations or coordination experience
• Nice to have: familiarity with tools such as ClickUp or Jotform