Staff Coordinator – Remote (Puerto Rico)

About the role

Collins Aerospace is looking for a Staff Coordinator to provide high‑level administrative and operational support to the Operations Strategy & Transformation leadership team. The role is remote but requires the incumbent to reside in Puerto Rico and will support four executive leaders in a fast‑paced global environment.

Key responsibilities

• Manage complex calendars for four senior leaders, prioritize competing requests, and resolve scheduling conflicts.
• Coordinate meetings, leadership reviews, staff gatherings and team events, handling agendas, virtual meeting technology, catering and logistics.
• Prepare presentations, briefing materials, spreadsheets, correspondence and other leadership communications.
• Arrange domestic and international travel, ensuring compliance with company policies.
• Process expense reports, invoices and other administrative transactions accurately and promptly.
• Attend meetings, capture and distribute notes, track action items and support timely completion of tasks.
• Draft and distribute organizational communications, announcements and priority updates while maintaining confidentiality.
• Support employee engagement activities, department events and cross‑functional initiatives.
• Maintain organization charts, distribution lists, office supplies and assist with onboarding and exit processes.
• Take ownership of special projects and evolving administrative responsibilities.

Required profile

• High school diploma or AA/AS degree with at least 4 years of relevant administrative experience.
• Experience supporting senior leaders in a professional business environment.
• U.S. citizenship (required to access program/contract information).
• Professional proficiency in English and Spanish, both written and verbal.
• Ability to manage multiple priorities and deadlines with high accuracy.

Required skills

• Microsoft Office 365
• Virtual collaboration tools
• Video‑conferencing platforms
• Concur
• Ariba
• SAP

What we offer

• Medical, dental and vision insurance
• Three weeks of vacation for newly hired employees
• Generous 401(k) plan with employer matching
• Employee Scholar Program (ESP)
• Life insurance and disability coverage
• Employee Assistance Plan with up to 8 free counseling sessions